Transparency inspires confidence. Beyond what the law requires, GAHCCI demonstrates its commitment to ethical practices, accountability to donors and the community by being entirely transparent with financial information and fundraising practices.
We make the following commitments to our members, corporate sponsors and community:
Engage in Ethical Fundraising activities: For each fundraising activity, we will disclose information about the programs, outcomes/impact, staffing, and donors.
Demonstrate accountability and respect for donors and the community we serve by:
Delivering timely gift acknowledgment and respecting and honoring restrictions on donors’ gift.
Listing donors on GAHCCI’s website in the manner in which the donor would like to be acknowledged.
Honoring donors’ requests to remain anonymous.
Timely filing and displaying our Federal tax return to our website.
FISCAL POLICIES AND PROCEDURES
GAHCCI is a 501( c ) (3) organization committed to protecting and using our assets for our nonprofit mission. Our published tax return and annual financial statements will provide members, volunteers, corporate sponsors and the community a detailed illustration of our stewardship.
The accounting procedure used by GAHCCI conforms to Generally Accepted Accounting Principles (GAAP) to ensure accuracy of information and compliance with external standards. The accrual basis is the method of accounting whereby revenue and expenses are identified with specific periods of time, such as a month or year, and are recorded as incurred. This method of recording revenue and expenses is without regard to date of receipt or payment of cash.
In addition, the organization’s annual budget is prepared and approved annually.
The budget is prepared by the Finance Committee and approved by the Board of Directors prior to the start of each fiscal year. The budget is revised during the year only if approved by the Board of Directors.
GAHCCI has adopted the following policies to ensure corporate governance beyond what the law requires.
Conflict of Interest Policy: All employees and members of the Board of Directors are expected to use good judgment, to adhere to high ethical standards, and to act in such a manner as to avoid any actual or potential conflict of interest. A conflict of interest occurs when the personal, professional, or business interests of an employee or Board member conflict with the interests of the organization. Both the fact and the appearance of a conflict of interest should be avoided.
Upon or before hire, election, or appointment each employee and Board member must provide a full written disclosure of all direct or indirect financial interests that could potentially result in a conflict of interest. Examples include employer, business, and other nonprofit affiliations, and those of family members or a significant other. This written disclosure will be kept on file and will be updated annually and as needed.
Employees and Board members must disclose any interests in a proposed transaction or decision that may create a conflict of interest. After disclosure, the employee or Board member will not be permitted to participate in the transaction or decision.
Whistleblower Policy: It is the intent of GAHCCI to adhere to all laws and regulations that apply to the organization, and the underlying purpose of this Policy is to support the organization’s goal of legal compliance. The support of all employees is necessary to achieving compliance with various laws and regulations. An employee is protected from retaliation only if the employee brings the alleged unlawful activity, policy, or practice to the attention of GAHCCI and provides GAHCCI with a reasonable opportunity to investigate and correct the alleged unlawful activity. The protection described below is only available to employees that comply with this requirement.
GAHCCI will not retaliate against an employee who, in good faith, has made a protest or raised a complaint against some practice of GAHCCI, or of another individual or entity with whom GAHCCI had a business relationship, on the basis of a reasonable belief that the practice is in violation of law or a clear mandate of public policy.
GAHCCI will not retaliate against an employee who discloses or threatens to disclose to a supervisor or a public body any activity, policy, or practice of GAHCCI that the employee reasonably believes is in violation of a law, or a rule, or regulation mandated pursuant to law or is in violation of a clear mandate or public policy concerning health, safety, welfare, or protection of the environment.
If any employee reasonably believes that some policy, practice, or activity of GAHCCI is in violation of law, a written complaint may be filed by that employee with the Chair.